Move-out inspection checklist
A practical move-out checklist for landlords who need better notes than memory.
When a tenant leaves, the hard part is not only spotting damage. It is keeping photos, keys, condition notes, deposit follow-up, and turnover work in a clean order. Use the starter list below, or get the complete printable bundle if you want the whole tenant-cycle process together.
- Built for small landlords and accidental rental owners.
- Focused on documentation, handoff steps, and repair follow-up.
- Useful before cleaners, painters, or contractors change the condition trail.
Free starter checklist
Do these before anyone changes the evidence.
- Ask for a forwarding address before the tenant fully disappears.
- Collect every key, fob, remote, parking pass, mailbox key, and access code.
- Photograph the front door, each room, appliances, fixtures, floors, walls, closets, and exterior areas.
- Compare current condition against move-in photos, notes, and the signed condition report.
- Check smoke detectors, locks, windows, plumbing, appliances, filters, and any tenant-installed items.
- Separate normal turnover work from damage or missing items that need follow-up.
- Write repair notes before cleaners, painters, or vendors start changing the unit.
- Save invoices, photos, and dated notes in one folder for deposit accounting.
- Confirm utilities, trash, yard care, and access before scheduling turnover work.
- Do a final photo pass after cleaning and repairs, before new keys change hands.
Why the bundle exists
The free list is enough to begin. The bundle is for repeatable handoffs.
The paid bundle adds the rest of the tenant cycle: turnover prep, move-in handoff, and preventative maintenance. It is useful when you want one small operating process instead of rebuilding your notes every time someone moves.
Plain-English caveat
This is not legal or financial advice. Laws vary by location. Use this as an operational checklist, then apply your own lease, local rules, deposit deadlines, and professional advice where needed.